Workshop Hub

Workshop Hub

Template Guide
  1. Setting expectations with your clients
  2. Planning the activities by the minute
  3. Collecting workshops results (photos and videos)
  4. Reviewing the usual checklist items that happen for most workshops

🎯 Workshop goal

Describe here the challenge that your workshop is trying to solve in a short sentence that is like a tweet.

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What will happen in the workshop?

ℹ️

Learn what are the three big steps that the workshop will go through with the team.

πŸ§ͺ Title of big step comes here

Describe here one of the big steps of the workshops

πŸ– Title of big step comes here

Describe here one of the big steps of the workshops

πŸ›  Title of big step comes here

Describe here one of the big steps of the workshops

What can you expect?

ℹ️

Here you discover what will be the end results of the workshops and what are its limitations. It's important to know what the workshop doesn't do in order to avoid any missed expectations.

β˜‘ What it does

  • 15 activities done in 2 hours
  • Generation of 64 new ideas
  • Selection of top 5 ideas

❌ What it doesn't do

  • No testing of the ideas
  • No prototyping of the ideas
  • No user research

How much will it cost?

πŸ•“ Your team needs to invest 2 hours of participation

βœ… The core team needs to invest 2 hours in preparation, and 2 hours in debriefing

Why is a workshop a good solution?

In short

Based on studies and personal experience, workshops are a great collaboration tool that make it possible to:

  1. Accelerate projects
  2. Reduce risk
  3. Learn new collaboration skills
  4. Feel part of the process

More details

This little 35-minutes course explains in more details the 8 common problems of collaboration in the workplace and how workshops overcome them.

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πŸ•“ Workshop Planner

ℹ️

The workshop planner gives you all the details of what happens during the workshop, minute by minute. It also helps you upload photos and videos to document the results.

Schedule

GoalActivityTime in minutesTypeCommentResults
βœ… Meet each other and set the challenge
πŸ“‚ Introduction
5
Keynote
β€” Warm up
10
All together activity
β€” Challenge definition
5
Keynote
β€” How to workshop
10
Keynote
βœ… Come up with new ideas on how to tackle the challenge
πŸ“‚ Idea generation intro
5
Keynote
β€” You are all creative
5
Keynote
β€” Crazy 8
10
Solo activity
β€” Share results and sort by affinity
30
All together activity
β€” Intro dot voting
5
All together activityKeynote
β€” Vote
10
All together activity
β€” Reveal best ideas
5
Keynote
Β βœ… Wrap up the workshop and show how it continues
πŸ“‚ Conclusion
5
Keynote
β€” What you achieved
15
Keynote
β€” What's next
10
Keynote
πŸ•“ Buffer
Buffer time if an activity takes a bit more time
20

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πŸ—’ Checklist

ℹ️

See what needs to be done to make this workshop successful. You can switch view to see the tasks that are already done or view a calendar with the deadlines for the tasks.

Tiny tasks

Before workshop
Sticky Notes
Maker material
Pens
Maker material
Extra A4 Paper sheets
Maker material
White/Blue tack
Maker material
Scissors
Maker material
Tape
Maker material
Brain food
To organize
Workshop space
To organize
Location with sticky notes ready walls
To organize
Little gift for each attendee
To organize
Laptop Charger
Electronics
Extension Cord
Electronics
Beamer
Electronics
VGA/HDMI adapter
Electronics
Smartphone or camera charger
Electronics
Smartphone or camera
Electronics
Bluetooth Speaker
Electronics
Bluetooth Speaker charger
Electronics
Presentation exported as PDF
Electronics
Workshop start
Test projection
Electronics
Test internet connexion
Electronics
Test sound
Electronics
Remove notifications from phone and laptop
Electronics
Disable screensaver
Electronics
Verify smartphone or camera charge
Electronics
Show welcome slide
Electronics
Place sticky notes, pens
Physical setup
Place gifts
Physical setup
Place water and brain food β€œParking Sticky Note”
Physical setup
Poor yourself a glass of water
Physical setup
Prepare your business cards
Physical setup
During workshop
Take atmosphere photos
Documentation
Take documentation photos
Documentation
Workshop end
Shoot again each documentation element
Documentation
Verify if your documentation photos are sharp
Documentation
Take close up photos for slide report decoration
Documentation
Verify that you took your charger and adapter
Physical setup
Verify you took all the workshop material back
Physical setup